Executive Assistant Job in Nairobi, Kenya

Our client is a FMCG Company looking for an Executive Assistant.

Job Code: EA/BD/160401
 
Number of Positions Open: 1

Reports To: Managing Director CEWA
 
Location: Nairobi, Kenya

Closing Date: Open Until Filled

Job Purpose:

  • Provide an effective and efficient secretarial, administrative and support function to the Managing Director
  • Support CEWA Management team in regard of travel arrangements
  • Organize conferences and off site meetings for the Management team or entire organization

Primary Responsibilities:
 
Diary & Calendar Management
  • Proactively managing the MD’s complex and flexible diary & calendar
  • Assisting to maximise time productivity, such as advising him on upcoming commitments, prioritisation, managing regular changes and dealing professionally with competing meeting requests
Travel Arrangements
  • International and national travel for the MD and CEWA Mngt team members- Making complex travel arrangements (including international), hotel bookings, visa requirements etc.
Scheduling Meetings
  • Scheduling of meetings
  • Attending meetings on behalf of the MD in his absence
  • Taking, typing & distribution of minutes
  • Organize and co-ordinate conferences, workshops & functions (e.g. booking of venues, transportation, compile and share agendas)
Administration & Reports
  • Presentations, letters, memos, agendas and email correspondence
  • Responsible for processing all expense claims for the MD’s activities.
  • Assists with monthly reports
  • Providing general administrative duties including word processing, minute typing, collating and preparing management report documents
  • Supervision of cleaners
Ad Hoc Projects
  • General upkeep of Premises (look & feel of office area).
  • Ordering supplies and dealing with maintenance of equipment within the Department.
  • General secretarial & ad hoc project support for the MD and other Senior Managers as required
  • Managing the MD’s filing systems, mailing list and contacts database, taking telephone messages and dealing appropriately with incoming and outgoing correspondence / matters.
Qualifications and Experience:
  • Bachelor degree
  • 6 to 8 years’ experience of which 3 to 5 years must have been spent within an executive level PA role.
  • Preferably experience within a multinational FMCG company.
  • Proficient in all MS Office packages
  • High level of professionalism and confidentiality of information
  • Excellent problem solving, decision making, organisation and time management skills.
  • Strong attention to detail and high level written and verbal Communication skills
  • Self-starter able to take initiative and ownerships of projects and prioritise workload to completion with limited supervision.
  • Excellent communication and interpersonal skills.
How to Apply:
 
Interested candidates holding the necessary requirements, good performance and / or references are encouraged to apply with detailed CV’s, inclusive of names and contacts of 3 referees, current telephone number and email address by scrolling down and clicking on: Executive Assistant

Kindly include your current and expected remuneration in your application.

Be advised, this job is open to Kenyan nationals only

Get all vacancies available to your email. Subscribe below.

Enter your email address:

Delivered by FeedBurner

Recommended Post Slide Out For Blogger