NGO Jobs in Nairobi, Kenya – IOM

International Organization for Migration (IOM)

Position Title: 
Administrative Assistant (Teleradiology Services)
 
Vacancy No: IOMKE/SVN/039/2016
 
Duty Station: Nairobi, Kenya
 
Classification: General Service Staff, Grade G4
 
Type of Appointment: One Year Fixed Term, with possibility of extension
 

Estimated Start Date: As soon as possible
 
Closing Date: April 11, 2016
 
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.


IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: Under the overall supervision of the Regional Health Assessments Coordinator for Sub-Saharan Africa and the direct supervision of the Migration Health Physician responsible for Telerad / Radiologist, the successful candidate will be responsible in providing effective and efficient overall administrative support to the Tele radiology Centre Nairobi Regional Office for Africa and sub-Sahara region and administrative support to the field operation in the region.

Core Functions / Responsibilities:
  • Coordinate with IOM country operations in the region, both orally and in writing regarding the different steps of the teleradiology service:
1.       Receiving of requests for teleradiology services and coordinating the preparation
2.       Communicating the arrangement of the X-ray reporting schedules in the centre,
3.       Getting additional information and correcting error in bio data of individuals or images during the service
4.       Notifying the additional view requested by the radiologist
5.       Confirming the list of individuals with reported CXRs by the centre.
  • Assist in preparation for implementing service to new field locations and day to day system support, including correcting system and data errors in coordination with Radiology systems and PACS administrators.
  • Coordinate with the finance unit to ensure appropriate and timely financial billing to Country Offices (COs) and processing of payment request for Consultant Radiologists, with timely and regularly preparing the request for payment and invoices as needed.
  • Coordinate with the IOM Global Teleradiology Center, Manila for getting technical support and guidance as needed.
  • Provide administrative and clerical support to the Teleradiology Center in Nairobi in terms of procurement, human resources, or any other related concerns that may arise. Including processing request for quotation, and preparing PRs.
  • In coordination with the supervisors and the IOM Global radiology Center Manila, assist in organizing radiology trainings, providing technical guidance and regularly updating standard operating procedure for the radiology Center.
  • Assist in drafting various radiology related reports and other documents.
  • Perform day-to-day housekeeping in the business process of the radiology Centre in Nairobi, Kenya.
  • Act as the focal person for the radiology Center, for receiving and coordinating the service requirements and relating radiology service issues from the region.
  • Assist the Radiologists in the Teleradiology Centre when needed including, entering data into electronic medical systems/e-Medical and save it, check for completeness of the part filled by the country operations and coordinate with focal persons in the country operation to ensure that entries are complete.
  • Coordinate with the Radiologists in the center for schedule and the list of e-Medical cases when the cases are ready for completion and submission by the radiologists.
  • The incumbent may be requested to provide support during weekends, holidays or outside working hours as well as “stand-by” focal on a rotation basis.
  • Perform such other duties as may be assigned.
Required Qualifications and Experience
 
Education
  • High school diploma or equivalent and four years of relevant experience or Completed university degree in one of Health Sciences, Health Informatics, Business Administration, or Social Science, Information Communication Technology or a related field from an accredited academic institution and two years of relevant experience
Experience
  • Good knowledge of information communication technology and proficiency in Microsoft Office applications especially Excel;
  • Experience and understanding of Digital radiology and Teleradiology systems an advantage;
  • Previous work experience in an international organizations and companies an advantage
Languages
  • Fluency in English and Kiswahili is required.
Required Competencies

Behavioural
  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Position Title: Laboratory Assistant (Data Entry)

Vacancy No: IOMKE/SVN/038/2016
 
Duty Station: Nairobi, Kenya
 
Classification: General Service Staff, Grade G4
 
Type of Appointment: Special Short Term, six months with possibility of extension
 
Estimated Start Date: As soon as possible
 
Closing Date: April 11, 2016
 
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.


IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:
 Under the overall supervision of the Regional Laboratory Manager and the direct supervision of the Laboratory Officer, the successful candidate will be responsible for performing routine clerical functions and ensuring prompt and accurate for result posting of the laboratory data and information. 

The candidate will assist with regional logistics for equipment and consumable transport in the Laboratory.
 
Core Functions / Responsibilities:
  • Ensure strict adherence to fraud prevention measures in all aspects of work performed for refugees/migrants.
  • Receive and verify requests forms for laboratory examinations and encode bio-data and medical information into the laboratory database.
  • Generate and print laboratory results accurately in a timely manner and release/dispatch results to requesting physician or clinic.
  • Prepare bookings for DNA sample collection.
  • Assist in gathering and consolidating laboratory reports from IOM laboratories in the region in required format.
  • Provide support in laboratory activities to the Regional Laboratory Specialist.
  • File paperwork in the laboratory in an organized and easy retrievable manner.
  • Assist in maintaining the laboratory database for Kenya laboratories.
  • Assist in stock management activities; dispatch the laboratory supplies to Laboratory in Kenya and region and keeping stock records and data base.
  • Perform any other duties that may be required.
Required Qualifications and Experience

Education
  • Secondary school diploma from an accredited educational institution; International Business Administration qualification an advantage
Experience
  • Four years of working experience in office administration or related area.
  • Experience in programs of Access, Excel, Microsoft Office
  • Knowledge of programming is an advantage
  • Good writing skill desirable
  • Good knowledge of IOM procurement management systems a plus
Languages
  • Fluency in English and Kiswahili is required.
Required Competencies
 
Behavioural
  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Position Title: Radiographer
 
Vacancy No: IOMKE/SVN/037/2016
 
Duty Station: Nairobi, Kenya
 
Classification: General Service Staff, Grade G5
 
Type of Appointment: Special Short Term, six months with possibility of extension
 
Estimated Start Date: As soon as possible
 
Closing Date: April 11, 2016
 
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.


IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:
 Under the overall supervision of the Regional Health Assessments Coordinator for Sub-
Saharan Africa, and the direct supervision of the Migration Health Physician, the incumbent is responsible for operating and maintenance of x-ray equipments including DR, CR and x-ray machines and maintaining the x-ray rooms to produce radiographs (x-rays) of body for diagnostic purposes to ensure that refugees are medically fit to migrate in accordance with the medical/health requirements of the resettlement countries.
 
Core Functions / Responsibilities:
1.       Authenticate the identity of the applicants undergoing radiological examination by signing on the photos or in any authentication method required by the resettlement countries.
2.       Prepare patient-applicants for x-ray examinations by explaining the procedure, removing articles such as jewelry, through which x-rays cannot pass, positioning patients so that parts of the body can be appropriately radiographed.
3.       Calibrate and adjust x-ray equipment in accordance with general and individually prescribed protocols.
4.       Adhere strictly to internationally accepted standards of safety for the patients and staff while performing Radiology examinations. Observes applicant-patient and machine during procedures, and reports unusual occurrences and records patient’s condition.
5.       Produce and develop chest X-rays and other radiology techniques/examinations, as requested by the supervisor.
6.       Maintain records of films and digital images taken in the unit, prepares statistical reports and analysis.
7.       Ensure proper care in the use of equipment and supplies.
8.      Ensure that regular maintenance work is carried out periodically and inform the supervisor in case there is a need for any extra maintenance / repair on any piece of the used equipment.
9.       Verify the technical correctness of the produced x-ray images , thus limiting the need for repeated examinations.
10.   Review the x-ray images taken in order to ensure technical correctness / good penetration was used, prior to releasing the patient.
11.    Burn x-ray images onto CDs and label them appropriately
12.    Upload x-ray images daily onto PACs server .
13.    Transmit x-ray images taken daily to radiologist in Nairobi, Manila or designated radiologist as may be advised and provide list of images to be required to be reported.
14.    Keep all working areas in the Radiology facility clean and dry.
15.    Ensure that the radiology room activities are carried out professionally and adhere to quality control standard requirements.
16.    Maintain a standard stock level for blank CDs and CD envelopes and other supplies, and assist the supervisor in determining the quantities for replenishment and requisition.
17.    Perform general office duties such as delivering and retrieving CDs scheduling patients, typing forms, recording and reporting.
18.   Clean the CR and cassettes regularly.
19.    Perform mobile mission duties in locations that may be required and to provide training to radiographers in the region.
20.   Perform any other duties that may be assigned from time to time.
Required Qualifications and Experience

Education
  • Technical Diploma in Radiology. Registered to work as Radiology Technician with Kenyan Radiation Board
Experience
  • Knowledge of appropriate x-ray exposure times and safety parameters. Knowledge of photographic development techniques
  • Minimum of five years working experience as Radiology Technician preferable in busy Radiology Facility, international organization and or NGOs running refugee programmes.
  • Ability to follow and enforce safety procedures.
  • Ability to calibrate, configure, and adjust x-ray equipment in accordance with procedures and standards,
  • Demonstrated ability to maintain accuracy and confidentiality in data and records keeping.
  • Proficient in Microsoft windows
Languages
  • Fluency in English and Kiswahili is required.
Required Competencies
 
Behavioural
  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other
 
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
 
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
 
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. 

In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
 
How to Apply:
 
Submit cover letter and CV, including daytime telephone and e-mail contact to: 

International Organization for Migration (IOM), 
Human Resources Department, 
P.O. Box 55040 - 00200, 
Nairobi, Kenya

or send via e-mail to hrnairobi@iom.int.

Closing Date: 11 April, 2016

Only Shortlisted Applicants will be contacted.

NOTE

NO FEE:
 
The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

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