Administrative Assistant Job in Kenya

Duma Works is recruiting an Administrative Assistant for one of our clients: a technology company that connects individuals in developing countries to digital-age work, to help address poverty in their own communities.

Admin Assistant

As an Admin Assistant, you will be the first point of contact for the Company, and you will provide administrative support across the organization. 

You will handle the flow of people through the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Oversee the daily operations of the office ­ staff/visitors in­-out-flow, cleanliness and maintenance of office premises, kitchen, security and other necessary activities to help operate the office smoothly.
  • Maintain security by following procedures and controlling access (monitor logbook/log list, issue visitor badges and access information).
  • Update appointment calendars and schedule meetings/appointments.
  • Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
  • Organizing travel logistics for staff.
  • Make refreshments and set out food.
  • Ensure more pleasant and efficient working atmosphere.
  • Locally and internationally source major purchases and key vendors to provide services needed for the business.
  • Own the maintenance of the office building and grounds, maintain good relationships with key local craftsmen: electrical, plumbing, painters, handymen, etc.
  • Manage support staff and other outsourced services representatives.
  • Any other responsibilities as assigned.
Minimum Requirements
  • At least 1year working experience in a similar role.
  • Proficient with Microsoft Office Suite.
  • Professional appearance.
  • Solid communication skills both written and verbal.
  • Ability to be resourceful and proactive in dealing with issues that may arise.
  • Ability to organize, multitask, prioritize and work under pressure.
  • At least a diploma in Finance, Business Administration or a related field.
Key Skills
  • Good attention to detail.
  • Ability to stay calm under pressure.
  • Methodical and thorough approach to work.
  • A desire to show initiative.
  • Open minded with excellent organization skills.
  • Self­-motivated and creative.
  • Strong communication and people skills.
  • Ability to multitask and prioritize work.
How to Apply

Cover letter (maximum 2 pages) and detailed CV are to be sent by email to apply@dumaworks.com marking the subject as “2257”, Your Full name & Phone number e.g. 2257, Barack Obama, 07xxxxxxxxx. 

If you don’t follow these instructions, your application will not go through

Deadline for receiving applications: 17th June 2016

N.B.*
 
When applying to any job through Duma Works, you can expect that after you apply, you will receive a confirmation email, and then an SMS alert asking you to take a basic screening test over SMS or online. The SMS with the test may not arrive immediately. Please be patient. The SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test, and if you ever have any issues with the process, please reach out to 0702093793.

If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer. This is to save both you and the employer time and make sure you both find the best match.

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